Document management as a technology and a discipline has traditionally augmented the capabilities of a computer's file system. By enabling users to characterize their documents, which are usually stored in files, document management systems enable users to store, retrieve, and use their documents more easily and powerfully than they can do within the file system itself.

Long before anyone thought of Surf, document management systems were originally developed to help law offices maintain better control over and access to the many documents that legal professionals generate. The basic mechanisms of the first document management systems performed, among others, these simple but powerful tasks:

• Add information about a document to the file that contains the document
• Organize the user-supplied information in a database
• Create information about the relationships between different documents

In essence, document management systems created libraries of documents in a computer system or a network. The document library contained a "card catalog" where the user-supplied information was stored and through which users could find out about the documents and access them. The card catalog was a database that captured information about a document, such as these:

• Author: who wrote or contributed to the document
• Main topics: what subjects are covered in the document
• Origination date: when was it started
• Completion date: when was it finished
• Related documents: what other documents are relevant to this document
• Associated applications: what programs are used to process the document
• Case: to which legal case (or other business process) is the document related

Armed with a database of such information about documents, users could find information in more sensible and intuitive ways than scanning different directories' lists of contents, hoping that a file's name might reveal what the file contained. Many people consider document management systems' first achievement to have created "a file system within the file system."

Soon, document management systems began to provide additional and valuable functionality. By enriching the databases of information about the documents (the metadata), these systems provided these capabilities:

• Version tracking: see how a document evolves over time
• Document sharing: see in what business processes the document is used and re-used
• Electronic review: enable users to add their comments to a document without actually changing the document itself
• Document security: refine the different types of access that different users need to the document
• Publishing management: control the delivery of documents to different publishing process queues
• Workflow integration: associate the different stages of a document's life-cycle with people and projects with schedules

These critical capabilities (among others) of document management systems have proven enormously successful, fueling a multi-billion dollar business led by Documentum, Xerox, IBM, and others.

• Přidat informace o dokumentu do stejného souboru, který obsahoval původní dokument.
• Organizovat tyto uživatelské informace do databáze.
• Vytvářet informace o vztazích mezi různými dokumenty

Document management as a technology and a discipline has traditionally augmented the capabilities of a computer's file system. By enabling users to characterize their documents, which are usually stored in files, document management systems enable users to store, retrieve, and use their documents more easily and powerfully than they can do within the file system itself.

Long before anyone thought of Surf, document management systems were originally developed to help law offices maintain better control over and access to the many documents that legal professionals generate. The basic mechanisms of the first document management systems performed, among others, these simple but powerful tasks:

• Add information about a document to the file that contains the document
• Organize the user-supplied information in a database
• Create information about the relationships between different documents

In essence, document management systems created libraries of documents in a computer system or a network. The document library contained a "card catalog" where the user-supplied information was stored and through which users could find out about the documents and access them. The card catalog was a database that captured information about a document, such as these:

• Author: who wrote or contributed to the document
• Main topics: what subjects are covered in the document
• Origination date: when was it started
• Completion date: when was it finished
• Related documents: what other documents are relevant to this document
• Associated applications: what programs are used to process the document
• Case: to which legal case (or other business process) is the document related

Armed with a database of such information about documents, users could find information in more sensible and intuitive ways than scanning different directories' lists of contents, hoping that a file's name might reveal what the file contained. Many people consider document management systems' first achievement to have created "a file system within the file system."

Soon, document management systems began to provide additional and valuable functionality. By enriching the databases of information about the documents (the metadata), these systems provided these capabilities:

• Version tracking: see how a document evolves over time
• Document sharing: see in what business processes the document is used and re-used
• Electronic review: enable users to add their comments to a document without actually changing the document itself
• Document security: refine the different types of access that different users need to the document
• Publishing management: control the delivery of documents to different publishing process queues
• Workflow integration: associate the different stages of a document's life-cycle with people and projects with schedules

These critical capabilities (among others) of document management systems have proven enormously successful, fueling a multi-billion dollar business led by Documentum, Xerox, IBM, and others.

• Autor: ten, kdo napslal nebo získal dokument
• Hlavní téma: o čem dokument hovoří
• Datum vzniku: kdy bylo započato psaní
• Datum ukončení: kdy bylo vše ukončeno
• Související dokumenty: jaké jiné dokumenty mají vztah k tomuto dokumentu
• Přidružené aplikace: jaké programy byly použity pro zpracování tohoto dokumentu
• Případ: jaké právní nebo obchodní záležitosti se dokument týká

Document management as a technology and a discipline has traditionally augmented the capabilities of a computer's file system. By enabling users to characterize their documents, which are usually stored in files, document management systems enable users to store, retrieve, and use their documents more easily and powerfully than they can do within the file system itself.

Long before anyone thought of Surf, document management systems were originally developed to help law offices maintain better control over and access to the many documents that legal professionals generate. The basic mechanisms of the first document management systems performed, among others, these simple but powerful tasks:

• Add information about a document to the file that contains the document
• Organize the user-supplied information in a database
• Create information about the relationships between different documents

In essence, document management systems created libraries of documents in a computer system or a network. The document library contained a "card catalog" where the user-supplied information was stored and through which users could find out about the documents and access them. The card catalog was a database that captured information about a document, such as these:

• Author: who wrote or contributed to the document
• Main topics: what subjects are covered in the document
• Origination date: when was it started
• Completion date: when was it finished
• Related documents: what other documents are relevant to this document
• Associated applications: what programs are used to process the document
• Case: to which legal case (or other business process) is the document related

Armed with a database of such information about documents, users could find information in more sensible and intuitive ways than scanning different directories' lists of contents, hoping that a file's name might reveal what the file contained. Many people consider document management systems' first achievement to have created "a file system within the file system."

Soon, document management systems began to provide additional and valuable functionality. By enriching the databases of information about the documents (the metadata), these systems provided these capabilities:

• Version tracking: see how a document evolves over time
• Document sharing: see in what business processes the document is used and re-used
• Electronic review: enable users to add their comments to a document without actually changing the document itself
• Document security: refine the different types of access that different users need to the document
• Publishing management: control the delivery of documents to different publishing process queues
• Workflow integration: associate the different stages of a document's life-cycle with people and projects with schedules

These critical capabilities (among others) of document management systems have proven enormously successful, fueling a multi-billion dollar business led by Documentum, Xerox, IBM, and others.

• Kontrola verzí: je možné sledovat vývoj dokumentu v čase
• Sdílení dokumentu: záznam, kdo všechno dokument používá a využívá
• Elektronické komentáře: uživatelé mohou přidávat komentáře o dokumentu, aniž musí samotný dokument změnit.
• Bezpečnost dokumetu: různí uživatelé mají různou úroveň přístupu k dokumentu
• Správa publikace: kontrola přenosu dokumetu v různých stadiích publikačního procesu
• Integrace do pracovního procesu: spojení jednotlivých fází životního cyklu dokumentu s konkrétními lidmi a propojení projektů s plánovanými termíny